• Secure HR System

    Are your employee documents secure? With the HireVault, you can access all of your files and info in one organized place. Keep all of your sensitive employee documents safe and secure inside of our encrypted system. Send out updated documents easily to existing employees. Most importantly, you’ll have easy access to all employee records when you need them. We’re your Safe Deposit Box for employee documents.
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  • Time Keeping

    Do you have accurate records for time keeping? With the HireVault’s powerful time-clock, remote employees can clock in via our mobile app. Don’t worry, with our GPS location feature, you’ll know where they are when they clock-in. With internal employees, use our Biometric scanning feature and eliminate the buddy punch system. Time clock entries are stored inside of the system. Yep, you’ll know when they’re coming and going.
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  • Simple Hiring

    Create your own hiring checklist. Onboard new employees in minutes, rather than hours. Hiring of new employees is all paperless with electronic signature. Post to job boards and easily review and rate applicants with our Applicant Tracking System. When you’re ready to hire, send finalists into the integrated background check system. We’re looking out for you, make sure you hire the right people.
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  • Compliance

    I-9’s are stored electronically inside of the HireVault. Safe and secure. W-4, Job Application, and other sensitive documents are stored behind our firewall. Don’t worry, these documents will be there when you need them. Employee reviews are stored in the performance section; only certain people will be able to view them in case you need them. If the G-Men start calling, we’ll be ready for them.
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  • Online Self Access

    Employees can now access common documents. Documents are secure inside of the HireVault via our employee portal. Don’t worry, they can only access what you want them to see, like an employee manual, as an example. We’ll make it easy and cool, you’ll be in charge of growing your company and hiring more people.
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  • Does your business have less than 10% turnover per year?
  • Are your Employee documents secure?
  • Do you have your I-9 documents saved in case of an audit?
  • Are you hiring less than 2 people per year?
  • Are your Human Resources documents in place and compliant?
  • Is your business protected from your employees?
  • Do you keep accurate records for time keeping?
  • Do you perform background checks on new hires?

If You Answered NO To Any of These Questions-Consider The HireVault For Your HR Solution.

Human Resource Management Software HRIS for the Small to Medium Business

Is it time your business became more HR compliant? Are you sure you are hiring people the right way? Move to the HireVault and you’ll be one step closer to getting rid of those paper files and accessing the employee information you need to grow your Company. Isn’t it time you focused on more important things?


HR Employee Tracking has Never Been so Easy

Our system includes an automated document onboarding system that will ensure that key documents are not missed when you begin the hiring process, or have to update your existing employees documentation


Get Organized

Flexible in design with integrated databases, a comprehensive array of features, powerful reporting functions and analysis capabilities that you need to manage your workforce.

Stay in the Loop

Know your workforce. Track applicants. Keep accurate employee reports. Customize, save and process all Human Resources documentation inside of our secure HireVault dashboard.

Data Security

Get the peace of mind that your data is stored at one of the top data centers in South Florida including HIPSS, SSAE16, SOC 2 Type II and NIST compliant Enterprise-Class. Intelligent backups of your HR and employee documents are included at no charge.


“We store all of our documents online, safe and secure in the HireVault. When we hire someone new, onboarding is simple. Within a couple of minutes, we have all documents sent to the new employee ready for hiring. The documents are completed online, paperlessly and compliant, automatically stored inside the system. I can focus my time on growing the business and assisting our team on more productive exercises like training and business development.”

Bob Birdsong – CEO
OK Generators

“Onboarding is really easy, when we hire someone, all of the documents are sent electronically, stored online, and it’s completely paperless. The newly hired employees sign their documents online, of course they can print the ones that they want to save, or they can login and access the documents via the employee portal later. We don’t have an HR Department, even with multiple locations we keep everything organized within the HireVault.  I am always concerned about staying compliant and we now have a system that does just that.”

Lynn Morse – HR Generalist
Florida Pawn

“We are a boutique, technology support company targeting early start-ups. HireVault manages each of these relationships and maintains their hours, bill rates, agreements and necessary documents. We were “paper-based” before, we now are much more organized and capable of taking on more employees, with less labor. HireVault keeps us compliant and structured within our organization.”

Jim Faulhaber – CTO
Big Customer Network